With default installation settings, the Windows 11 taskbar system tray shows a printer icon when the printer is running. Clicking the printer icon in the system tray opens the Print Queue window, which displays documents queued for printing and provides options to pause or cancel printing.
A right-click on the printer icon shows Open all active printers, Open devices and printers, and your printer name.
If you often need to print documents and pictures, you probably like to see the printer icon in the taskbar system tray, as it is the quickest way to access the print queue and pause printing.
While Windows 11 shows the printer icon by default during printing, at times, the printer icon might not appear in the taskbar system tray.
If the printer icon does not appear in the Windows 11 taskbar system tray, here is how to restore it.
Restore the missing printer icon to Windows 11 taskbar system tray
Step 1: Open the Windows 11 Settings app using search or Windows logo + I keyboard shortcut.
Step 2: On the left pane, click Personalization.
Step 3: Now, on the right side, click Taskbar to see options and settings available to personalize the taskbar and system tray.
Step 4: Here, click Other system tray icons.
Step 5: Find the Printer Devices option and then turn it on. That’s it! From now on, the taskbar system tray will display the printer icon whenever you start a printing job.
Note that the printer icon will only appear when a print job is running. Once the printing is finished, the icon disappears automatically.
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