The Mail app is the default email client in Windows 10. Over the past six years, the Mail app evolved to be one of the best email clients for Windows 10. It has everything that you would expect in a free email manager.
The Windows 10 Mail app supports the very popular Gmail webmail service, among others. If you don’t want to use a web browser to check and replay to Gmail emails, you can add your Gmail account to the Mail app.
In this guide, we will tell you how to add and set up your Gmail account in the Windows 10 Mail app.
Also read: How to install Gmail as an app in Windows 10/11.
Adding Gmail to the Mail app in Windows 10
Step 1: First of all, launch the Mail app. If you have not added any email account to the Mail app, you will see the welcome page where you need to click on the Add account option.
If you have added one or more email accounts to the Mail app already, click on the gear/settings icon (located at the bottom left) to see the Settings pane. Click on the Manage accounts option.
Step 2: Next, click the Add account option to open the Add an account dialog. Skip this step if you clicked on the Add account option in Step 1.
Step 3: Here, click on the Google option. Clicking on the Google icon will bring up a new Google sign-in page.
Step 4: Type your Gmail account address. Click on the Next button.
Step 5: Enter your Gmail account password before clicking the Next button.
Step 6: If you have enabled two-step authentication for your Gmail account, you will be asked to enter the verification code.
Step 7: Finally, click the Allow button and then click the Done button to begin syncing your Gmail account.
Step 8: On the left pane of the Mail app, your Gmail email address should appear now. Click on it to view your inbox.
Pin all Gmail folders to the left pane
With default settings, the Mail app doesn’t show all folders on the left pane. You might get only the Inbox on the left pane. To view all folders, you need to click the More option. To add other folders like Drafts, Spam, Sent Mail, and Trash to the left pane:
Step 1: In the left pane of the Mail app, click on the Gmail account.
Step 2: Click the More link to view all folders. Right-click on a folder and then click Add to Favorites option to add the folder to the left pane.
Make Windows 10 Mail download all your emails
With default email settings, Windows 10 Mail will sync your emails from the past three months. To force the Mail app sync all emails:
Step 1: On the left pane of the Mail app, right-click on the Gmail account address and then click Account settings option.
Step 2: Click the Change mailbox sync settings option.
Step 3: In the Download email from the drop-down box, select Any time to sync all emails in your Gmail account. The Mail app might take some time to download all your emails.
Make Windows 10 Mail sync emails faster
Windows 10 Mail app may check for new emails in your Gmail account once in a few minutes to save battery and data. If you get several emails a day and want to force the Mail to download them as you receive them, here is what you need to do:
Step 1: On the left pane of the Mail app, right-click on the Gmail address and then click Account settings option to open the Account settings dialog.
Step 2: Here, click on the Change mailbox sync settings option to see available Gmail sync settings.
Step 3: In the Download new email drop-down box, select As items arrive option. Note that this option might consume more battery as the Mail app will continuously check for new emails in your Gmail inbox.
Pin Gmail account to the Start menu
You might want to pin the Gmail account to the Start menu so that you can get a glimpse of the latest emails without opening the Mail app. Here is how to do that.
Step 1: Right-click on the Gmail account address in the left pane and then click Pin to Start.
Step 2: Drag the newly added tile to the top of the Start menu to see new emails whenever you open the Start. If the tile is not showing any details, right-click on it, click More, and then click Turn live tile on.
Delete Gmail from Windows 10 Mail
Windows 10 doesn’t offer an option to sign out of the Mail app. Instead, it offers you to delete your email account from the Mail app. Here is how to do that.
Step 1: Open the Account settings dialog by right-clicking on the Gmail email address and then clicking the Account settings option.
Step 2: Click on the Delete account/Delete account from this device option.
Step 3: When you get the following confirmation dialog, click the Delete button.
How to find spam or junk email folder in Windows 10 Mail app guide might also interest you.